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Open Human Resource Position

    May 8, 2023


    Position Title: Human Resource Representative

    Service Area: Lee, Scott, Wise, Dickenson, Buchanan and Russell Counties in Virginia, Eastern Kentucky, South Carolina, other distance areas

    Type: Full-Time/Part Time

    Pay Scale:

    Reports to: President/CEO



    St. Mary’s Health Wagon is an equal employment opportunity employer. Qualified applicants will be considered for vacancies without regard to race, color, religion, sex, age, national origin, disability, veteran status or other category protected under applicable state or municipal law. St. Mary’s Health Wagon will reasonably accommodate the disabilities of qualified applicants to permit them to perform the essential functions of the subject position.


    Purpose of the Position:

    The Human Resource Representative will lead and direct the routine functions of the Human Resources (HR) department including hiring and interviewing staff, administering pay, benefits, and leave, and enforcing company policies and practices. The Human Resource Representative is responsible for developing and executing human resource strategy in support of the overall business plan and strategic direction of the organization, specifically in the areas of succession planning, talent management, change management, organizational and performance management, training and development, and compensation. The Human Resource Representative shall provide strategic leadership by articulation HR needs and plan to the executive management team, shareholder and the board of trustees.

    Essential Functions: (Other duties may be assigned)

    Essential Function:

    • Reviews applications for entry-level and non-exempt positions; conducts and/or schedules preliminary interviews.
    • Performs administrative and recordkeeping tasks related to staffing changes, which may include layoffs, resignations, terminations, and extended leaves of absence.
    • Assists with the administration of employee benefits, which may include collecting and submitting employee information and notice of change in status to health, dental, life, disability, and other insurance carriers or insurance brokers.
    • Ensures all elements of employee checklist are completed and reviewed no less than quarterly.
    • Ensures all professional licenses are up to date and verified.
    • Maintains a benefit schedule listing for employees.
    • Work with SESCO for selected case of employee matters and discipline/termination issues.
    • Maintains employee records, ensuring completion and accuracy of details such as employee contact information, job classification, pay rates, organizational structure, and other key details.
    • Maintains a list of all job descriptions.
    • Maintains accurate records of active job opening and received applications; manages internal and external job postings.
    • Reviews applications of entry-level and non-exempt positions; conducts and or/schedules preliminary interviews.
    • Conductions or assists with record audits and mandatory reports, which may include 1-9 audits, EE0-1 filings, payroll audits, and other compliance reviews.
    • Plans and supports company-wide information meetings such as open enrollment for insurance/benefits, new hire orientation, and meetings to announce or discuss changes in retirement or benefits plans.
    • Recruits, interviews, hires, and trains new staff in the department.
    • Develops Human Resource training programs and teaches courses.
    • Develops, revises, and implements Human Resource policies and procedures.
    • Oversees the daily workflow of the department.
    • Provides constructive and timely performance evaluations.
    • Conducts monthly audits of human resource activities to ensure compliance with laws, policies, and procedures.
    • Handles discipline and termination of employees in accordance with company policy.
    • Partners with the leadership team to understand and execute the organization’s human resource and talent strategy particularly as it relates to current and future talent needs, recruiting, retention, and succession planning.
    • Provides support and guidance to HR generalists, management, and other staff when complex, specialized, and sensitive question and issues arise; may be required to administer and execute routine tasks in delicate circumstances such as providing reasonable accommodations, investigating allegations or wrongdoing, write up, counseling, coaching, and terminations.
    • Manages the talent acquisition process, which may include recruitment, interviewing, and hiring of qualified job applicants, particularly for managerial, exempt, and professional roles; collaborates with departmental manages to understand skills and competencies required for openings.  
    • Analyzes trends in compensations and benefits; researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains top talent.
    • Creates learning and development programs and initiatives that provide internal development opportunities for employees.
    • Oversees employee disciplinary meetings, terminations, and investigations.
    • Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews polices and practices to maintain compliance.
    • Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
    • Maintains a list of all job descriptions.
    • Establish and implement Human Resource efforts that effectively communicate and support the company’s mission and strategic vision.
    • Writes and reviews job descriptions and update annually.
    • Advises management on the formulation and administration of plans and policies for human resource activities.
    • Separation of cleaning logs are maintained for clinics and mobile units.
    • Maintain an accurate time keeping system for accurate and effective payroll cycle
    • Work with accounting to ensure deficiencies or errors are adjusted effectively and accurately
    • Work directly with accounting to ensure that employee paid time leave and sick leave is appropriately managed and accurately reflected within the time keeping system
    • Set up new employees into the Uattend time keeping system; ensuring that they have multiple modalities to clock in and various ways to review time sheets
    • Submit final payroll edits to accounting on Monday by noon during the payday week
    • Ensure compliance with clocking in and out and alert leadership of excessive overtime accrued

    Required Skills:

    To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • Excellent verbal and written communications skills
    • Excellent interpersonal, negotiation, and conflict resolution skills.
    • Excellent organizational skills and attention to detail.
    • Strong analytical and problem-solving skills.
    • Ability to prioritize tasks and to delegate them when appropriate.
    • Ability to act with integrity, professionalism, and confidentiality.
    • Thorough knowledge of employment-related laws and regulations; including Equal Employment Opportunity (EEO) and Occupational Safety and Health Administration guidelines.
    • Proficient with Microsoft Office Suite or related software.
    • Proficiency with the ability to quickly learn the organization’s HRIS and talent management systems.
    • Prolonged periods of sitting at a desk and working on a computer.
    • Must be able to life 15 pounds at times.
    • Must be able to access and navigate each department at the organization’s facilities.
    • Must have the ability to work well as part of a team and under pressure when necessary.
    • Must have the ability to maintain confidentiality at all times.
    • Must have excellent people skills
    • Must have the ability to use basic office machinery including calculator, computer, copier, fax.
    • A knowledge of medical terminology is preferred. 
    • Must have excellent organizational and interpersonal skills. 
    • Must have excellent time management skills with a proven ability to meet deadlines
    • Qualifications for this Position:  

    Educational Requirements: Bachelor’s degree in Human Resources, Business Administrative, or related field required. A minimum of three years of human resource management experience preferred. SHRM-CP Or SHRM-SCP highly desired.

    Computer Proficiency: Experience working with Microsoft Office (Word, Excel, Access, and PowerPoint), Prezi, electronic health record software.

    Work Environment:

    Communication: Confident, articulate, and professional speaking abilities. Speaking in public, to groups, and/or via electronic media. Maintain polite and professional communication via phone, e-mail, and mail.

    Additional Competencies: Applicant must possess a strong presence and persuasive/creative thinking skills.

    Mental Requirements:

    • Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under all circumstances, and to interact effectively with people in a positive manner that engenders confidence and trust.
    • Ability to work effectively and efficiently in high stress and conflict situations.
    • Ability to simultaneously address multiple complex problems.
    • Ability to multitask without loss of efficiency or accuracy, including the ability to perform multiple duties from multiple sources.
    • Ability to work and sustain attention with distractions and/or interruptions.
    • Ability to interact appropriately with a variety of individuals including customers/clients.
    • Ability to deal with people under adverse circumstances.
    • Ability to work as an integral part of a team.
    • Ability to maintain regular attendance and be punctual.
    • Ability to understand, remember and follow verbal and written instructions.
    • Ability to complete assigned tasks without direct supervision.
    • Ability to exercise independent judgment and make decisions.
    • Ability to perform under stress and/or in emergencies.
    • Ability to perform in situations requiring speed, deadlines, or productivity quotas.

    Physical Activities


    (N)Never, (O)Occasionally or (C)Constantly

    Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like.


    Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.


    Remaining in a stationary position, often standing or sitting for prolonged periods.


    Moving about to accomplish tasks or moving from one worksite to another.


    Adjusting or moving objects up to _20_ pounds in all directions.


    Communicating with others to exchange information.


    Repeating motions that may include the wrists, hands and/or fingers.


    Operating machinery and/or power tools.


    Operating motor vehicles or heavy equipment.


    Assessing the accuracy, neatness and thoroughness of the work assigned.


    Environmental Conditions


    (N)Never, (O)Occasionally or (C)Constantly

    Low temperatures.


    High temperatures.


    Outdoor elements such as precipitation and wind.


    Noisy environments.


    Hazardous conditions.


    Poor ventilation.


    Small and/or enclosed spaces.


    No adverse environmental conditions expected.


    Physical Demands 


    Sedentary work that primarily involves sitting/standing.


    Light work that includes moving objects up to 20 pounds.


    Medium work that includes moving objects up to 50 pounds.


    Heavy work that includes moving objects up to 100 pounds or more.



    Employee signature below constitutes employee's understanding of the requirements, essential functions and duties of the position. 

    Employee:      ______________________________            Date: ____________________

    Director:          _______________________________          Date: ____________________


    I have read, understand and accept the duties, standards and expectations required of this position. I hereby affirm my good-faith compliance with all company policies and procedures.

    Applicant:       ______________________________

    Date:               ____________________

    Note: This job description is not intended to be all-inclusive. An employee will also perform other reasonably-related job responsibilities as assigned by management as required. The Company reserves the right to revise or change job duties as the need arises. Moreover, management reserves the right to change job descriptions, job duties or working schedules based on their duty to accommodate individuals with disabilities. This job description does not constitute a written or implied contract of employment.